HUFIX | Privacy Policy
HUFIX respects your privacy and is committed to handling personal data responsibly, transparently, and securely. This Privacy Policy explains how HUFIX collects, uses, stores, shares, and protects personal data when you visit our website, contact us, request information, enquire about or purchase services, participate in training, or otherwise interact with us.
This Policy is intended to reflect the General Data Protection Regulation (GDPR / AVG) and other applicable Dutch and European data-protection requirements.
1- Who is responsible for your data?
HUFIX is responsible for the personal data it processes in connection with its own website and services, unless a particular engagement states otherwise.
2- Personal data we may collect
Depending on how you interact with HUFIX, we may process information such as:
• Name and contact details, including email address and telephone number.
• Company, job title, professional background, or other business information you choose to provide.
• Information included in website contact forms, emails, WhatsApp messages, telephone enquiries, proposals, registrations, or other communications.
• Training or service-related information reasonably required to understand your needs, arrange delivery, issue certificates, provide follow-up, or manage an engagement.
• Billing, invoicing, and transaction-related information where relevant.
• Technical and security information that may be generated by our website or hosting environment, such as IP address, browser/device information, and server logs, where applicable.
We aim to collect only information that is relevant and necessary for the purpose concerned. Please do not send sensitive personal data unless it is genuinely necessary and we have agreed that it should be provided.
3- How we collect personal data
We may receive personal data directly from you when you complete a website form, contact us by email, phone or WhatsApp, request a proposal or consultation, register for a program, communicate with our team, or participate in a HUFIX service.
We may also receive limited business contact information from an organisation that engages HUFIX on behalf of its employees or participants, or from a service provider where this is lawful and necessary for the engagement.
4- Why we use personal data and our legal bases
We process personal data only when we have an appropriate legal basis. Depending on the situation, this may include:
• Taking steps at your request before entering into a contract, or performing a contract with you.
• Complying with legal, accounting, tax, or regulatory obligations.
• Our legitimate interests in responding to enquiries, managing client relationships, improving and securing our services, and operating our business, where those interests are not overridden by your rights.
• Your consent, particularly where consent is legally required, such as for certain direct-marketing activities or non-essential tracking technologies.
We do not use personal data for unrelated purposes without an appropriate legal basis.
5- Marketing communications
HUFIX may offer newsletters, updates, invitations, course information, or other marketing communications. Where consent is required, we will send such communications only after obtaining the appropriate consent. You can withdraw your consent or unsubscribe at any time using the method provided in the communication or by contacting us.
An email address supplied only for an enquiry, contract, invoice, or another operational purpose will not automatically be treated as consent to unrelated marketing.
6- Sharing personal data
HUFIX does not sell personal data.
We may share limited personal data only when reasonably necessary, for example with:
• Trainers, consultants, or delivery partners where specific information is needed to perform the agreed service.
• Trusted technology, hosting, email, communications, administrative, accounting, or other service providers that support our operations.
• Professional advisers or competent authorities where disclosure is legally required or necessary to establish, exercise, or defend legal rights.
We seek to limit access to what is necessary for the relevant purpose and, where required, use appropriate contractual and data-protection safeguards.
7- International data transfers
Because HUFIX may work with clients, trainers, consultants, and service providers internationally, personal data may in some circumstances be accessed or transferred outside the European Economic Area (EEA). Where GDPR rules require safeguards for such a transfer, HUFIX will use an applicable lawful transfer mechanism, such as an adequacy decision or appropriate contractual safeguards, as required.
8- How long we keep personal data
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, including service delivery, client support, record-keeping, dispute management, and legal, tax, accounting, or regulatory requirements.
Retention periods may therefore differ by category of information. When data is no longer required, we will delete or anonymise it where reasonably practicable, subject to applicable legal obligations.
9- Data security
HUFIX takes reasonable technical and organisational measures designed to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure. Measures are reviewed and adapted where appropriate to the nature of the data and the risks involved.
No internet or electronic storage system can be guaranteed to be completely secure, but we aim to apply safeguards proportionate to the information we process.
10- Your privacy rights
Subject to the conditions and exceptions in applicable law, you may have the right to:
• Request access to your personal data.
• Ask us to correct inaccurate or incomplete data.
• Request deletion of personal data in appropriate circumstances.
• Request restriction of processing.
• Object to certain processing based on legitimate interests.
• Withdraw consent at any time where processing is based on consent.
• Request data portability where applicable.
• Lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or another competent supervisory authority.
To exercise a privacy right, contact HUFIX using the privacy contact details published on the website. We may need to verify your identity before completing a request.
11- Cookies, analytics, and future website tools
At present, HUFIX may use technologies that are technically necessary for the operation, security, or basic functionality of the website. If HUFIX introduces analytics, advertising, profiling, or other non-essential tracking technologies in the future, we will review the applicable consent requirements, provide appropriate cookie information and controls, and update this Privacy Policy where necessary.
Where consent is legally required for a non-essential cookie or similar technology, it should not be activated before the required consent has been obtained.
12- Automated decision-making
HUFIX does not currently intend to make decisions that produce legal or similarly significant effects on individuals solely through automated processing based on website interactions. If this changes, we will provide the information and safeguards required by applicable data-protection law.
13- Third-party websites and communication platforms
Our website or communications may contain links to third-party websites or use third-party communication platforms. Those third parties may process personal data under their own privacy policies. HUFIX is not responsible for independent processing carried out by third parties outside our control, and we encourage users to review the relevant privacy information.
14- Changes to this Privacy Policy
HUFIX may update this Privacy Policy to reflect changes in our services, technology, legal requirements, or data-processing practices. The current version should display an effective date or last-updated date. Material changes will be communicated where required by applicable law.
15- Contact us
For questions about this Privacy Policy or the way HUFIX handles personal data, please contact us through the official contact details published on the HUFIX website.
Before publication, add:
• Registered legal entity name
• Registered/business address
• KVK number
• Privacy contact email
• Effective / last-updated date
Publication note
This draft is designed around the information currently provided about HUFIX. Before publication, complete the company identity/contact fields and confirm the actual website technologies and service providers in use. If analytics, advertising cookies, online payments, CRM/newsletter platforms, recruitment portals, or other data-processing tools are added, this Policy and any cookie-consent setup should be reviewed and updated.
